PTO Executive Board

 Duties of All Officers of the PTO

1. Carry out the policies and resolutions of the PTO as determined by the membership
2. Create, appoint, direct, oversee, reorganize and disband such committees/special committees as it deems necessary to carry on the business of the PTO
3. Prepare the proposed budget and present it during the September meeting of the members of the PTO for approval.
4. Meet prior to each meeting and at any other time deemed necessary by the President. A majority shall constitute a quorum.
5. The Executive Board shall also meet and coordinate with Student Government and Sponsors in September and March (or at convenience) to determine and coordinate volunteer and/or financial needs for school activities and programs.
6. Booster Member Council of the Pine-Richland Unified Booster Organization (non-voting): The individual’s name and contact information will be submitted to the PRUBO Secretary by July 1 of the current fiscal year. Each individual will serve a one-year term.
7. One board member will be the PRHS PTO’s liaison to PRUBO.

 President/Co-President

1. Preside over all meetings of the PTO and Executive Board.
2. Appoint Chairpersons of the standing committees and special committees.
3. Act as ex-officio members of all committees.
4. Act as official spokesperson of the PTO.
5. Co-sign PTO checks with the Treasurer.
6. Preside over the annual transition of power to the newly elected officers of the PTO.
7. Perform other duties as necessary for the benefit of the PTO.
8. Oversee the activities of the standing or special committees and address any questions, concerns, or problems.
9. Coordinate volunteers to aid with activities sponsored by the High School Staff.

Vice-President/Co-Vice-President

1. Preside over all meetings of the PTO and Executive Board.
2. Preside over the annual transition of power to the newly elected officials of the PTO.
3. Perform other duties as necessary for the benefit of the PTO.
4. Oversee the activities of the standing or special committees and address any questions, concerns or problems.
5. Coordinate Volunteers to aid with activities sponsored by the High School Staff.
6. Co-sign PTO checks with the treasurer.

Secretary/Co-Secretary(s)

1. Take minutes at all meetings of the PTO and make them available for review by members of the PTO. A copy of such minutes will be maintained in a Google Drive folder by the Secretary and will also be posted on the PRHS Website under the PTO link.
2. Keep an accurate roster of Officers and Committee Chairpersons.
3. Act as custodian of records, correspondence and papers belonging to the PTO.
4. Submit all records, correspondence and papers at the end of the term of office.
5. Schedule meeting location.
6. Contact PR Newsletters and District Communications Director to have meetings added to School and District online calendars.
7. Co-sign PTO checks with the treasurer.

Treasurer/Assistant Treasurer

1. Keep a complete and accurate record of PTO.
2. Make all deposits at the banks and obtain cash advances for all committees.
3. Secure and pay all PTO bills incurred in a timely manner.
4. Balance the checking account to the bank statement on a monthly basis.
5. Co-sign all PTO checks, with the President or a current board member who is a signor of record at the bank, valued $250.00 and greater.
6. Give an accurate financial report, reflecting previous month(s) activity and the year-to-date position at all monthly PTO meetings.
7. At the September meeting, prepare and present a report of the year-end position from the previous school year.
8. Arrange an annual audit of the financial records of the PTO as required by the Pine-Richland School District Booster Policies.          
9. Prepare and submit any required documents regarding PTO activities.
10. Perform other duties as necessary for the benefit of the PTO.
11. As a member of the PRUBO, the treasurer will be responsible for submitting Financial Data to PRUBO – Treasurer by October 15th. A copy of the booster group yearly audit report, a copy of the submitted yearly tax return, and signed authorization by the President to be a member of PRUBO.